About SHL Medical

SHL Medical is a world-leading provider in the design, development, and manufacturing of advanced self-injection devices. With a global team of 6,000 employees, we partner with leading pharmaceutical and biotech companies to deliver innovative autoinjectors, pen injectors, and other drug delivery systems that ensure effective treatment for patients. Headquartered in Switzerland since 2018, with key operations in Sweden, Taiwan, and the US, we are united by a commitment to innovation, impact, and growth. Together, we empower our people to develop solutions that make a meaningful difference in the lives of millions of patients while fostering a supportive, inclusive, and dynamic workplace for our colleagues.

Job Overview

The PMO (Project Management Office) Analyst is responsible for ensuring projects are correctly set up, governed, and supported within the PMO framework, enabling PMs to focus on delivery.

Main Responsibilities

• Project Set‑up & Operational PM Support
  • Create and maintain project structures in PPM tools (project codes, project set‑up, initial data entry)
  • Maintain project master data and ensure consistency across systems
  • Provide hands-on support to PMs for day‑to‑day PMO-related activities (tools, templates, process application)
• PMO Process & Governance Execution
  • Apply PMO standards, templates and governance rules in daily operations
  • Perform basic quality checks on governance deliverables (gate packages, status updates)
  • Maintain PMO SharePoint pages, templates, checklists, and guidance material
• Tools & Systems Support
  • Act as first point of contact for PM tool/process questions (user support)
  • Support implementation, testing, and improvement of PMO tools
  • Ensure correct tool usage and data completeness
• Portfolio Data Support
  • Consolidate inputs for portfolio reporting
  • Perform data completeness and consistency checks
  • Prepare standard reports and dashboards based on predefined templates
• PMO Operations & Coordination
  • Organise meetings and prepare agendas
  • Document key outcomes, decisions, and actions
  • Track action items and follow up with stakeholders
  • Support preparation of presentations

Across all responsibilities, the role holder is expected to stay abreast of emerging technologies and continuously identify practical opportunities to leverage AI and digital tools to improve daily work, increase efficiency, and enhance the overall support provided through the PMO to project teams and other stakeholders.

Minimum Qualifications

• 3+ years of relevant experience within a PMO organization or/and project management experience and proficiency in state-of-the-art PM methodologies and tools.
• Advanced knowledge in data processing and analysis technics/tools.
• Knowledge in SAP, Office365/MS Excel and SharePoint. 
• Strong interest in continuous improvement and project/portfolio analytics.

Language skills 

• Must have :  Fluent in English
• Nice to have : Mandarin

We Offer :

• Challenging assignments in a fast-growing and innovative industry.
• A multicultural team and modern working environment with state-of-the-art facilities and technologies.
• A place where we take pride in the inclusive and collaborative environment we have built - one where a true sense of belonging fosters meaningful exchange and shared growth.
• Various opportunities for personal and professional development within a global organization.

Interested in joining SHL Medical and in supporting us with your expertise and personality? Then we look forward to receiving your application to our Talent Acquisition Department.For more information on SHL Medical, please visit: shl-medical.com/careers

Please note: We do not accept applications from recruitment agencies for this position.