About SHL Medical

SHL Medical is a world-leading provider in the design, development, and manufacturing of advanced self-injection devices. With a global team of 6,000 employees, we partner with leading pharmaceutical and biotech companies to deliver innovative autoinjectors, pen injectors, and other drug delivery systems that ensure effective treatment for patients. Headquartered in Switzerland since 2018, with key operations in Sweden, Taiwan, and the US, we are united by a commitment to innovation, impact, and growth. Together, we empower our people to develop solutions that make a meaningful difference in the lives of millions of patients while fostering a supportive, inclusive, and dynamic workplace for our colleagues.

Job Overview

As a Project Assistant, this role provides administrative support to Project Managers with digital systems/tools, procurement, logistics, and documentation to ensure smooth and efficient project execution.

Main Responsibilities 

Collaborate with and support Project Managers to ensure smooth project execution:

• Support digital documentation maintenance (Siemens Teamcenter), including Change Control (CRs/CNs) and updating Product Development Plans (PDP).
• Assist onboarding new employees with system access and IT/compliance requirements.
• Create and track Purchase Requisitions (PRs) in FIORI; manage Goods Issue requests and maintain Material Master Data.
• Support with prototypes and samples shipment to customers or overseas sites, including handling of Delivery Notes, packaging, and logistic arrangement with Supply Chain.
• Prepare and submit import permit documentation, track requests, and coordinate scrapping of used materials.
• Route various documents for electronic signatures via Adobe Sign.
• Contribute to process improvements (processes that are relevant to the role’s responsible areas)

The responsibilities outlined above are not exhaustive and may evolve over time. Additional duties may be assigned as needed to meet the ongoing needs of the organization.

Minimum Qualifications

• Graduate in Engineering, Business, Supply Chain, or related field.
• Strong organizational and communication skills; ability to work accurately and collaboratively.
• Open-minded, proactive, structured, and eager to learn; able to follow established processes, support process training, and contribute to process improvements.

Preferred Qualifications

• Project Management experience and/or training
• Familiarity with PLM/ERP systems (e.g., Teamcenter, SAP/ SAC / FIORI) is a plus
• Familiarity with medical device industry or other highly regulated/controlled industry
• An internship or up to 1–2 years of work experience in project support, procurement, or administration is an advantage.

Language skills

• Must have: Fluency in English and Mandarin

We Offer :

• Challenging assignments in a fast-growing and innovative industry.
• A multicultural team and modern working environment with state-of-the-art facilities and technologies.
• A place where we take pride in the inclusive and collaborative environment we have built - one where a true sense of belonging fosters meaningful exchange and shared growth.
• Various opportunities for personal and professional development within a global organization.

Interested in joining SHL Medical and in supporting us with your expertise and personality? Then we look forward to receiving your application to our Talent Acquisition Department.For more information on SHL Medical, please visit: shl-medical.com/careers

Please note: We do not accept applications from recruitment agencies for this position.